Change Management Policy

Policy Statement

Coni Blau is committed to effectively managing changes to its operations, processes, and systems to ensure that they do not negatively impact the quality of our products and services. This Change Management Policy outlines our structured approach to assessing, approving, implementing, and communicating changes to minimize potential risks and maintain the highest level of quality and efficiency.

Objectives

1. Risk Mitigation: Identify and assess potential risks associated with changes and take proactive measures to mitigate them.

2. Quality Assurance: Ensure that changes do not adversely affect the quality and standards of our products, services, and processes.

3. Efficiency and Innovation: Encourage a culture of innovation and efficiency by allowing for necessary improvements and updates.

4. Clear Communication: Ensure all relevant stakeholders are informed about and understand the nature and impact of changes.

Responsibilities

• Change Management Team: This team will oversee the change management process, evaluate change requests, and communicate the progress to stakeholders.

• Employees and Stakeholders: All employees and relevant stakeholders are responsible for cooperating with the change management process and providing necessary information and support.

Change Management Process

1. Change Request: Any employee or stakeholder can submit a change request, detailing the nature of the change, the reasons for it, and the potential impact.

2. Change Assessment:

   • The change management team will assess the requested change’s potential risks, benefits, and impact on quality and operations.
   • A risk assessment will be conducted to determine the level of risk associated with the proposed change.

3. Change Approval:

   • Changes will be approved or rejected based on their assessment.
   • Changes that may impact quality or safety will undergo a more comprehensive approval process.

4. Change Planning:

   • For approved changes, a detailed plan will be developed, including timelines, responsibilities, and resources required.
   • The plan will address risk mitigation strategies and quality assurance measures.

5. Change Implementation:

   • The approved change will be implemented according to the plan.
   • Quality checks will be conducted throughout the implementation process.

6. Testing and Validation:

   • After implementation, the change will undergo testing and validation to ensure it meets quality and safety standards.
   • Necessary adjustments will be made if issues are identified.

7. Communication:

   • Affected employees, stakeholders, and customers will be informed about the change and its potential impact.
   • Clear and transparent communication channels will be maintained throughout the process.

8. Review and Evaluation:

   • Changes will be periodically reviewed to assess their effectiveness and impact.
   • Lessons learned will be documented to inform future change management efforts.

Confidentiality and Data Protection

Coni Blau is committed to maintaining the confidentiality and security of sensitive data and information during the change management process, in compliance with data protection laws and regulations.

Training and Awareness

Coni Blau will provide training and awareness programs to employees to ensure a clear understanding of the change management process and their roles within it.

This Change Management Policy is integral to our commitment to quality and efficiency. We believe that a structured approach to change management ensures that we continually enhance our operations while safeguarding the high standards of quality our customers expect. Your cooperation with this policy is essential for the successful implementation of changes that benefit our organization and customers.